Maria Mickens Dashboard

Project Goals

Project Goals
Executive Support
2023-2024
Q1 Q2 Q3 Q4
Objectives Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Score
Alvaro Expense Report + 2 2 2 2 2 2 2 2 2 i2 0

Create and submit Alvaro’s expense reports on a bi-monthly basis by reviewing all his credit card bank statements and collecting all business-related receipts. Keep an up-to-date binder of all expense reports.

Bazan Expense Reports + 1 1 1 1 1 1 1 1 1 i1

Review and consolidate Bazan expense reports every month.

JEC Reports + 1 1 1 1 1 1 i1

Ensure the JEC report is concise by testing all links and proof-reading department JEC Report sections by given deadline. Submit report to President & VP for monthly review unless it’s a Board meeting month. Request translation for all JEC reports. 

Travel Arrangements + 1 1 1 1 1 1 1 1 1 i1

Handle all travel arrangements on a necessary basis for Alvaro and Team. 

Project Goals
General Office Management
2023-2024
Q1 Q2 Q3 Q4
Objectives Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Score
AAC + 1 1 1 1 1 1 1 1 1 i1 0

Manage and distribute all AAC tickets for employees and operators and keeping track of all upcoming events. 

Conference Rooms + 1 1 1 1 1 1 1 1 1 i1

Maintain all conference rooms clean and stocked. Ensure the systems are functioning properly and submit any troubleshooting tickets. 

Kitchen & Office Cleaning + 1 1 1 1 1 1 1 1 1 i1

Ensure the kitchen, office and employee workstations remain clean, organized, and fully stocked. Send out monthly communication to employees as a reminder to keep the kitchen and office tidy. 

Office Mail + 1 1 1 1 1 1 1 1 1 i1

Collect and distribute mail to the appropriate employees daily. 

Office Supplies + 1 1 1 1 1 1 1 1 1 i1

Maintain an updated inventory of monthly office supplies to ensure there the kitchen and supply room are fully stocked.

Visitors + 1 1 1 1 1 1 1 1 1 i1

Greet office visitors and guide them to the required conference room. Validate parking for visitors as necessary

Key Company Meetings & Events + 1 1 1 1 1 1 1 1 1 i1

Coordinate all key company meetings with meeting location, hotel, translators, transportation, food, and beverages

Project Goals
Building Maintenance
2023-2024
Q1 Q2 Q3 Q4
Objectives Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Score
Clearance Forms + 1 1 1 1 1 1 1 1 1 i1 0

Submit clearance forms as needed for our vendors to ensure they are allowed in the building for any office delivery, visits, or photoshoots. 

Safety Training + i1

Complete all safety trainings provided by the building to have current knowledge of all safety protocols. Coordinate any safety training courses with the building.

Work Orders + 1 1 1 1 1 1 1 1 1 i1

Submit maintenance work orders to the building as needed and confirm they are being completed

Project Goals
Company Culture
2023-2024
Q1 Q2 Q3 Q4
Objectives Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Score
Birthday Planning + 1 1 1 1 1 1 1 1 i1 0

Coordinate monthly birthday celebrations including ordering a cake, decorating the individual’s workstation, and having a birthday card signed by all employees. 

Culture Committee Pillars + 1 1 1 1 1 1 1 1 1 i1

Participate as a key member of all CC pillars. 

Culture Committee Events + 1 1 1 1 1 1 1 1 1 i1

Assist with Culture Committee events by planning and decorating for any upcoming holidays, potlucks, or events.

HR Events + 1 1 1 1 1 1 1 1 1 i1

Schedule HR events and meetings that may include meeting space, room set up, food, and beverages.

Digital Screens + 1 1 1 1 1 1 1 1 1 i1

Design and update digital screens according to company happenings and monthly content. 

Social Media + 1 1 1 1 1 1 1 1 1 i1

Update social platforms according to approved Alvaro/AMS changes and maintain ongoing updates as needed. Assess quarterly. 

Future of HR & Culture + 1 1 1 1 1 1 1 1 1 i1

Research HR & Culture Innovations and bring new ideas to the table for dicussion. Help implement any approved ideas. 

Project Goals
People Development
2023-2024
Q1 Q2 Q3 Q4
Objectives Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Score
AFM Life Letters + 1 i1 0

Provide annual training budget for employees by creating all AFM Life letters which include trainings, links, and costs. Maintain and file any updates of Life Letters.

AFM Life training Budget + 1 1 1 1 1 1 1 1 1 i1

Purchase AFM Life trainings for employees as needed and keep spreadsheet on AFM Life training credit card purchases.

AFM Life training Feedback + 1 1 1 1 1 1 1 1 1 i1

Ensure timely completion of training feedback from each employee.  Complete a monthly audit and ensure completion of surveys. (Recommended completion within 2 days of training.)

AFM Library + 1 1 1 1 1 1 1 1 1 i1

Add and update new trainings that align to core competencies for employees.

Insperity Benefits Support + 1 1 1 1 1 1 1 1 1 i1

Ensure all Insperity forms have been completed by employees, collected and filed in the HR Insperity folder

HR Ideation + 1 1 1 1 1 1 1 1 1 i1

Assist in HR ideation & projects as needed.

Project Goals
Recruiting & Onboarding Support
2023-2024
Q1 Q2 Q3 Q4
Objectives Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Score
Onboarding Support + 1 1 1 1 1 1 1 1 1 i1 0

Provide a seamless process during new hire onboarding by sending out new hire paperwork, setting up their desk, and providing a tour of the office.

Culture Onboarding + 1 1 1 1 1 1 1 1 1 i1

Host a culture committee overview meeting for new hires.

Recruiting Support + 1 1 1 1 1 1 1 1 1 i1

Work with HR and hiring teams to coordinate recruiting efforts by identifying and contacting candidates and scheduling interviews on hiring teams' calendars. 

Proactive Recruiting + 1 1 1 1 1 1 1 1 1 i1

Cold search LinkedIn for talent we can call on as positions become available. Create and manage open call job postings. 

BHAG Goals

Project Goals
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2023-2024
Q1 Q2 Q3 Q4
Objectives Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24
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